08 Aug 2018

Five tips for businesses preparing for a digital tax system

The HMRC has indicated that by 2020 there will be a digital tax system.

Making Tax Digital is a key part of the government’s plans to make it easier for individuals and businesses to get their tax right and keep on top of their affairs – meaning the end of the annual tax return for millions. Digital record keeping software will be linked directly to HMRC systems, allowing customers to send and receive information directly from their software.

Eventually paper records will no longer be sufficient and it will become mandatory for almost all businesses (self-employed, partnerships and limited companies) and landlords to use accounting software or an electronic spreadsheet to keep accounting records. The day will come when paper accounting records will cease to meet the requirements of tax law. It is important that SMEs are ready to meet the requirements set out by HMRC along the way.

Here are our five tips for making sure you and your accounting system is ready:

TIP 1: For SMEs is it imperative that your operating system and accounting software is set up to create records and store data in a digital form.

TIP 2: Check your accounting software is set up to function over the cloud and has the capacity to be accessed and updated using mobile devices.

TIP 3: Make sure you have a secure internet service and your team are trained to use data over the internet safely and securely.

TIP 4: To meet the first deadline ensure your system can create a VAT return from digital records and provide HMRC with VAT data on a voluntary basis.

TIP 5: Make sure your software partners have a product road map for updating your software to comply with a digital tax system and ensuring it will include necessary adjustments to keep up with developments from HMRC. Your software needs to be able to receive information from HMRC via the API (application programme interfaces) platform. This will allow HMRC to send ‘nudges’ to the business/agent.

Read our BLOG >> Getting ready for Digital Tax for business

For further information contact Synergy Technology on 0345 456 0050.

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10 Apr 2018
18 Nov 2017
08 Oct 2017
04 Oct 2017

Digital Tax for business – what you need to know

“Around two million small businesses, landlords and the self-employed already use software to manage their affairs. Digital tax will develop from this. Many are already using apps to regularly record their income and expenses. And so far this year, more than seven million people (around 87%) have filed their Self-Assessment digitally, up from just 39,000 (0.5%) when it was first introduced in 2000.

The tax system should make it easier for businesses to get their tax right first time. The latest tax gap figures show that too many businesses are prone to making mistakes with over £8 billion a year in tax lost from avoidable taxpayer errors. This not only costs the public purse – it also causes businesses cost, uncertainty and worry when HMRC is forced to look into their affairs.

Making Tax Digital will tackle these challenges. It will help businesses steer clear of errors, get their tax bills right and give them a clearer view of their tax position in-year. I recognise that this will be a change for many businesses. But the Government is committed to delivering this change in a way which is responsive to the diverse needs of the business community.”

Bringing Business Tax into the digital age
Summary of responses – Jane Ellison
31 January 2017

What is Making Tax Digital?

Making Tax Digital (MTD) is part of the government’s plan to make it easier for businesses to stay on top of their day-to-day accounts. HMRC aims to be one of the most digitally advanced tax administrations in the world – thus improving efficiency, effectiveness and ease of compliance between Government offices and taxpayers.

“The HMRC aims to close the digital gap between business accounting systems with HMRC services and in keeping with today’s – if not – tomorrow’s digital and cloud technology. With many businesses already adopting hosted applications for most of their business functions, SMEs across the UK will need to ensure their accounting systems are set up to manage digital transactions and dealing with the HMRC online.” Claire Pierce – Pegasus Opera consultant and accounting specialist at Synergy Technology.

Making Tax Digital presents significant benefits for customers. It will mean that businesses and taxpayers will not have to give HMRC information that it already has, or that it is able to get from elsewhere – for instance from employers, banks, building societies and other government departments.

Taxpayers should not have to wait until the end of the year or longer to know how much tax they should pay. HMRC will collect and process information affecting tax as close to real time as possible, to help prevent errors and stop tax due or repayments owed building up.

Eventually customers (and their agents) will be able to interact with HMRC digitally and at a time to suit them. They already have access to a digital account which will present them with an increasingly personalised picture of their tax affairs, along with prompts, advice and support through webchat and secure messaging.

Operative dates for the implementation of Tax Digital

The government first announced its vision for modernising the tax system at the March Budget 2015. At the Spring Budget 2017 the government announced that it would provide 3.1 million small businesses with an extra year (until 2019) before they are required to keep digital records and send HMRC quarterly updates.

VAT comes first

Every individual and business now has access to their own personalised digital tax account and these are being regularly expanded and improved. From April 2019, legislation will require businesses above the VAT threshold to set up a digital tax account and file quarterly returns online. Preparation starts now, with businesses and accountants moving online to improve efficiency, boost profitability and make the transition painless.

This is the projected timeline from HMRC (subject to change):

  • July – December 2017: Digital tax accounts show taxpayers an overview of their tax liabilities in one place. Automatic tax code adjustments to prevent PAYE under and overpayments
  • March 2018: By March 2018, the functionality provided by the Government Gateway will be migrated to a new HMRC Multi Digital Tax Platform (MDTP). The new platform will cater for online VAT and RTI submissions via what HMRC refers to as a ‘transaction engine’, which will have a different URL compared to the current Government Gateway. Customers will have to migrate to the new transaction engine by approximately 13 February 2018, after which the current Government Gateway service will end.
  • 2019: From 1 April 2019 VAT100 submissions must be done via software interfacing with the new API.
    Most businesses, self-employed and landlords start updating HMRC quarterly for VAT obligations through their accounting software.
  • 2020: Most businesses, self-employed and landlords start updating HMRC quarterly for income tax and National Insurance obligations through their accounting software.
    It is also planned that most businesses, self-employed and landlords will start updating HMRC quarterly for Corporation Tax obligations through their accounting software.
    By 2020 HMRC aims to have the full range of HMRC services available through digital tax accounts.

 

Learn more about Tax Digital at the Government website

What businesses need to do to prepare

As part of the objectives for Tax Digital, ultimately digital record keeping software will be linked directly to HMRC systems, allowing customers to send and receive information directly from their software. As a result paper records will no longer be sufficient and it will become mandatory for almost all businesses (self-employed, partnerships and limited companies) and landlords to use accounting software or an electronic spreadsheet to keep accounting records. The day will come when paper accounting records will cease to meet the requirements of tax law.

Businesses need to be aware that as part of Tax Digital there will be a requirement to submit updates to HMRC each quarter directly from accounting software, within one month of the end of each quarter. As HMRC has indicated that the existing Government Gateway will cease to be available, it is imperative that your accounting system is set up to do this direct.

Read our five tips for making sure you and your accounting system is ready >>

To ensure your accounting system and your business is ready to comply with Tax Digital regulation, contact Synergy Technology on 0345 456 0050 to discuss your business accounting software system and for further information about hosted and secure digital work space services.

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10 Aug 2017

Improve the way your sales team interact : Pegasus Mobile Sales

Now you can provide your field sales team with a great tool to use on the road.

Mobile Sales via Pegasus Web Xchange is a dedicated sales app that will change the way your orders are taken and processed.

If you have a sales team on the road, Pegasus Mobile Sales will be an invaluable tool for them to take sales orders on their mobile devices. The sales person can showcase products to the customer, take the order and send it securely back to the office to be authorised and uploaded into Opera 3 Sales Order Processing.

With Pegasus Mobile Sales, the turnaround time between a customer placing an order and that order being processed is reduced significantly. This improves delivery and invoicing times, ultimately enhancing cash flow. Processing orders in this way saves time and money and improves the customer’s experience of your company.

Improve the way your sales team interact with customers

Pegasus Mobile Sales is designed to improve the way your sales team interacts with customers. Account information is provided so that the sales person can see the customer’s credit limit and current balance, a list of their outstanding invoices and due dates, and previous orders placed. The sales person therefore knows what’s been ordered, delivered and invoiced to that customer, so they have a history of the customer’s purchasing patterns. And it’s possible to define the length of time sales orders are retained on the mobile device.

In addition, Stock Enquiry allows the sales person to see what is in stock and the selling price. All of which is exactly what the sales team needs to manage customer accounts, take sales orders and send them to the office for processing.

Works even without wifi or an internet connection

Pegasus Mobile Sales is designed to work even if there’s no internet connection using cached data. Information on orders placed is stored on the mobile device until a network connection is found.

Synergy Technology is one of the UK’s leading providers of Pegasus accounting, payroll and business software solutions. We have a dedicated team of highly qualified Pegasus support technicians and software implementation experts, who can help to install, train and support your Pegasus Opera system.

Features and benefits

  • Works on Android tablets
  • Secure communication between the mobile device and Opera 3
  • Downloads Opera 3 Stock Control to the mobile device, including stock levels and pricing
  • Sales orders from the mobile device are uploaded to Opera 3, where the sales office can approve them and import them into Sales Order Processing
  • If an order is rejected, the sales person is notified and given the reason
  • The Due Date for delivery can be specified at both Sales Order and Sales Order Lines level
  • Uses product and special pricing, invoice and settlement discounts and customer price lists
  • Showcase products to customers
  • The customer’s signature can be captured on orders and included in the order confirmation email
  • The sales person can view the status of the order, from upload to Opera 3 through to Delivered and Invoiced
  • Orders can be taken even if there’s no network service, and can be uploaded once network service is restored
  • Ideal solution for companies with sales people on the road
  • Saves your business time and money

 

If you have a sales team on the road, and want to improve the way they interact with customers, then contact Synergy Technology today. We are one of the UK’s leading providers of Pegasus accounting, payroll and business software solutions. We have a dedicated team of highly qualified Pegasus support technicians and software implementation experts, who can help to install, train and support your Pegasus Opera system.

Source: Pegasus Opera

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